FRC Executive Director Job

Executive Director Job Opening

August 2022

Fort Ross Conservancy is looking for an Executive Director to join our team. Fort Ross Conservancy, a 501(c)(3) and California State Park cooperating association, is located in gorgeous West County, Sonoma. Join our dedicated staff connecting people to the history and beauty of Fort Ross and Salt Point State Parks. See www.fortross.org for more information about our organization.

Job Title: Executive Director, Fort Ross Conservancy. www.fortross.org
Classification: Full time, 32 hours a week, exempt
Salary range: 60k to 70k depending on experience, plus benefits, with opportunity for salary increase after 12 months.

Reports to: FRC Board President

Job Description
The Fort Ross Conservancy Executive Director is responsible for overseeing all aspects of day-to-day operations of the organization which supports Fort Ross State Historic Park and Salt Point Park. The Executive Director is responsible for ensuring the organization has a long-range strategy and that it makes continual progress towards its goals.

This position requires working four days a week onsite at Fort Ross State Historic Park in Jenner, California, with the possibility of one day working remotely once established.

The Executive Director will manage and grow operations and programs at our two parks. FRC programs include running two outdoor education programs serving 1500+ students a year; managing kiosk and campground operations; providing visitor services through our two visitor centers and bookshops, offering all public-facing interpretation, planning and execution of events, and some maintenance and management of the physical plant.

The Executive Director will work with the board and staff to review park interpretation and programming with the goal to develop a more inclusive, complex, and accurate exploration of our parks’ histories, and to expand how we cover the diverse interpretive periods.

The Executive Director will support fundraising in coordination with the Development staff. Fundraising and grant management will be 30% to 40% of the Executive Director’s responsibility in the first year, and this role will increase as the ED becomes familiar with the organization.

Professional Qualifications Needed

A bachelor’s degree.
Five or more years senior nonprofit management experience or relevant business experience.
Collaborative, transparent and high integrity leadership.
Ability to work with grace across organizations, cultures and peoples.
High level strategic thinking and planning:
- Ability to envision and convey the organization’s strategic future to the staff, board, volunteers and donors,
- Ability to problem solve and redesign our internal systems to increase our capacity.
Ability to effectively communicate the organization’s mission to donors, volunteers and the overall community:
- Strong coalition building: Previous success in establishing relationships with individuals and organizations of influence including partner agencies and volunteers,
- Strong written and oral communication skills,
- Strong understanding of the media landscape,
- Strong public speaking ability,
- Experience and skill in working with a Board of Directors.
Solid HR and management skills:
- Demonstrated ability to oversee and collaborate with staff,
- Strong organizational skills, including planning, delegating, program development and task facilitation.
Strong financial literacy, including budget preparation, analysis, decision making and reporting:
- A history of successfully generating new revenue streams and improving financial results,
- Active fundraising experience. Excellent donor relations skills and understanding of the funding community.
Excellent work ethic with a high degree of energy and enthusiasm for promoting our mission.

Team Management
Direct Reports: 1) Financial Manager; 2) Field Manager (not yet hired); 3) Programs & Bookshop Manager, 4) Director of External Relations, 5) [Contract] Development Lead; 6) Kiosk staff.

Manage FRC staff

Be responsible for the recruitment, employment, scheduling, and release of all personnel, both paid staff and volunteers.
Ensure that job descriptions are developed, that regular performance evaluations are held, and that sound human resource practices are in place.
See that an effective management team, with appropriate provision for succession, is in place.
Maintain official records and documents, and ensure compliance with federal, state and local regulations.
Coordinate monthly staff meetings to ensure staff understands the near and mid term organizational goals.
Monitor Harvest Time tracking software to help staff prioritize their time and meet their deadlines.
Coordinate all event logistics and planning with the team.
Interface with California State Parks on matters of operation.

Financials

Working with Financial Manager, responsible for fiscal management that generally anticipates operating within the approved budget, ensures maximum resource utilization, and maintenance of the organization in a positive financial position. Ensures that specific programs and bookshop are tracking to quarterly financial goals. Approves billpay and payroll.
Work with Financial Manager to create FRC’s annual organizational budget and bimonthly financial dashboards.
Attend board meetings.

Fundraising / Donor relations

Support Development Director in initiating, writing, tracking, and reporting grant proposals; familiarity with at least one donor tracking system.
Support Development Director in working with donors.

Community Outreach

Publicize the activities of the organization, its programs and goals.
Establish sound working relationships and cooperative arrangements with community groups and organizations.
Represent the programs and point of view of the organization to agencies, organizations, and the general public.
Write for and coordinate staff in producing a monthly electronic newsletter.
Write and edit brochures, website content, program marketing collateral.

Board Governance

See that the board is kept fully informed on the condition of the organization and all important factors influencing it. Write bi-monthly report for the board packet. Working with CFO, create bi-monthly board packet.
Work with the board president and staff to ensure that the mission is fulfilled through programs, strategic planning, and community outreach.
Recruit new board of directors.
Assist with board elections.

Event Planning

Assist FRC team in high level event planning, execution, and management of events as scheduled.
Work to expand events which feature all groups contributing to Fort Ross’ history including the Kashia, Spanish, Russians, Californios, and Americans.
Provide sponsors with day of event support.

Fort Ross Conservancy is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please send resume to Sarjan Holt, Fort Ross Conservancy Operations Manager, via email at sarjanh@fortross.org.